In this blog, we will be discussing business technology that will boost your productivity and efficiency.
Flexibility has become crucial in today’s world of work but managing a remote team is by no means easy.
We believe it’s vital to identify and implement the latest technologies. Especially ones that will keep your team connected, organized, and safe whilst working remotely.
We did some research ourselves and discovered that many businesses in Hertfordshire and London are still working from home. Therefore we thought that you would benefit from some of our favourite technologies. Ones that will empower your people to work more efficiently.
Whether your entire team is remote or you have integrated hybrid working these tech essentials will ensure you will successfully communicate, collaborate and thrive.
Communication
Do you use an internal email system to communicate with your employees? Xero was doing the same, for many years. However, they discovered that that system was breaking down, resulting in customer requests and queries getting lost.
How could Xero solve the problem?
They used an online tool that allowed the company to centralize crucial information, all while enabling more efficient communication between employees.
Xero implemented the use of Slack, which offers instant messaging and the creation of specific workflow channels to improve internal communication. The company soon created dedicated channels for all of its departments, creating an increase in office productivity that benefitted both staff and customers.
Xero found a way to enhance their productivity through a technological communication system.
You can do the same.
Eliminate Manual File Sharing
Imagine that you need access to a file before you can complete the task you’re working on. So, you send an email to the person who has that file.
However, they’re just gone out for lunch and won’t be back in the office for about an hour. That means you have to wait to gain access to the file, resulting in the completion of your task getting delayed.
These are the sorts of productivity problems that manual file-sharing creates. By eliminating the manual aspect of file sharing, you can improve office productivity immensely.
Some of the techniques shared in this article can help you to do this. For example, you could use Slack, or other similar software, to pin key files to a channel so that employees also have access to them.
However, it also helps to have a dedicated cloud-based file sharing platform, such as Dropbox or Box. Both allow you to create file systems with shared access, ensuring everybody who needs access to certain files can get them with no delays.
Video Conferencing
Attending meetings can be an enormous time sink, especially when attendance requires commuting to a different office. The time spent on the road is time that you cannot spend working, which creates inefficiency.
Video conferencing technology overcomes this problem.
With it, you can attend meetings from the comfort of your own office. Furthermore, many video conferencing tools, such as Zoom or Teams, allow attendees to share their computer screens when speaking. This allows for on-the-fly demonstrations of ideas that may not be possible in traditional meetings.
The ability to record these video meetings also means that attendees can review crucial details later, eliminating the need to revisit issues.
Project Management Tools
When your team is scattered in many locations it’s a challenge to keep a project organised. A project management platform like Trello will keep everyone involved in the loop.
All set processes and tasks can be easily organised so that you can refer to them at any time from any place. It will help you plan the entire project from beginning to end and ensure that everyone is on the same page.
Each of these technologies discussed empowers your people to work more efficiently. In doing so, they increase office productivity that your company benefits from.
If you need any help with installing any business technology or would like to determine which will be a good fit for you. Then please schedule a 15-minute no-obligation conversation with a member of our team today.
